Microsoft® Office Help At Official Front

To overcome the shortcomings of the previous versions of Microsoft® Office, Microsoft has introduced latest Microsoft® Office 2007 package for the official use. It carries enhanced features and provides better user interface to perform better work in lesser time. To become familiar with the new version of Office, lets see and understand the important user interface of the program.

Microsoft® Office help users to devote more time to their office job, rather than formatting. With Microsoft® Word 2007, you will get a comprehensive set of tools which will help you to create professional looking documents in no time. Induction of the Ribbon in the version will provide you quick access to your frequently used tools and commands. Hence users would be able to save time. In addition, user can implement formatting from galleries, list formats, table formats and graphical effects. Office works will become easier with the inbuilt feature of rich review, commenting and comparison of shared documents.

While working on specific template type, document user can use his pre-formatted cover pages, pull quotes, and headers and footers from the gallery, to bring new look to his document. You can bring changes to the gallery content, so as to make your piece of work completely customized.

You can bring your text in three-dimensional shapes, give them transparency, decorate them with drop shadows and other costume. If your company needs any updates in the appearance you can use tools Quick Styles and Document Themes. This will allow you to bring quick changes in text, tables, and graphics throughout your document to match your preferred style or color scheme.

Other features

Microsoft® Office also helps for spell check. User would get enhanced spell checker to identify and correct any spelling errors from Microsoft® Word 2007. New Microsoft® office is lashed with post-reform French dictionary. The spelling checker is capable of diagnosing any contextual spelling error too.

Microsoft® Office helps to share documents confidently. With the Microsoft® Word 2007 the user will have a perfect choice of making any desired changes in the draft documents. After the scrutiny of the documents, when you need to publish it, Microsoft® Office 2007 will make sure that you don't leave behind any unresolved revisions. The comparing work will be much easy the editor. After edition the primary or the original creator of the document  would be able to see both the documents side by side, he can point out any deleted, inserted, and moved text clearly marked in a third version of the document.

Before sharing the documents, user can apply Document Inspector. It will ensure that the documents which you are going to share don't transfer any of your hidden information in the form of  comments, versions, tracked changes, ink annotations, document properties, document management server information etc. In addition, Document Inspector can be customized as per the requirement of organization, to keep track on specific information.

Microsoft® Office helps to provide digital signature to your documents: Now your document would be much authentic, as it will have a signature of yours. User can add an invisible digital signature along with the documents. It is also possible to make use of Microsoft® Office Signature Line, which will capture the visible representation of your digital signature. Digital signatures are more significant for the future verification than signatures on paper.

Microsoft® Office also helps to convert your Microsoft® Word documents to PDF or XPS. User can give portability to their content formatting by converting the desired documents to the Portable Document Format (PDF). This is very useful for the commercial use of the documents. When a PDF file is overviewed online or printed, there are no changes in the original formatting at all. In addition, an alternative to PDF is another option of XML paper specification (XPS), which also retains your original formatting so that copy writing will be captured easily.

Microsoft® Office helps to avoid any changes to a final version of a document. When you are going to share final version of any documents you can put a command "Final command" so as the other user can go through the documents but not able to make any changes in it. Use of this command would disable its typing, editing, and proofing. But remember that final command is not a security feature as any body can turn off the feature.

Microsoft® Office helps to minimize sizes of files. Microsoft® Office 2007 supports XML file formatting. Now, the user can manage the volume of hard disk. With the XML format, the file would be compressed to a greater extent, and it will also help in the recovery of the documents which have been damaged. Hence with the new technique user can share their information about Microsoft® Word document in smaller and robust format.

Microsoft® Office helps to make your documents informative for your business. You can atomize the process of communication in the new Microsoft® Word 2007. The documents created by you would be dynamic that can update themselves with your back-end systems. There is a mechanist called documents controls and data binding to materialize it.

Microsoft® Office also helps to manage properties of your document. The user would be able to amend changes in the document properties, for the current and post saved data. This workout can be done from the Document Information Panel which is displayed on the top of your document. The data which is saved on the server can be edited and saved simultaneously.

Resolve computer issue with the help of Microsoft® Office. Effective tools help perform on the spot recovery of any issue in Microsoft® Word 2007.

Microsoft® Office Diagnostics offers an efficient problem detection for any crashing issue. The problem can be resolved directly or it might suggest you the relevant tips to diagnose the issue in advance of crashing. Office Diagnostics will be replacing the earlier features like Detect and Repair, and Microsoft® Office Application Recovery which were present in Microsoft® Office 2003.

Microsoft® Office also offers a very smart tool for recovering your data which might have accidentally deleted. Sometimes, while working you may encounter an error which can cause the application to freeze and you don't have option other than to restart the application. In such a situation, when you will restart your Microsoft® Word it will come up with the earlier content as well. Hence it can save you a lot of time.

Mail merge

Microsoft® Office helps to create letters and other documents with mail merge. Mail merge can be applied to quickly create and format letters in bulk. You will get the following steps in the mail merge process:  

Set up the main document: This is the common text and graphics which contains return address or salutation in a form letter.

Connect the document to a data source: This is the accessory file with which you have to merge the earlier created documents. Data source contains the names and addresses of the recipients of a letter.

Refine the list of recipients or items: Here Microsoft® Word 2007 will generate the copy of the main documents as per the demands of the data source. Users also can customize the creation of main documents for selected data file.

Insert mail merge fields to the document: When you merge main documents with the data source, mail merge fields are filled with relevant information.

Preview and complete the merge: You can have a look at the merge documents under preview option.

Microsoft® Office helps to use mail merge for sending customized e-mails. Users can deliver e-mails to different customers which will be unique and personalized. In the mail merge, each e-mail message is targeted to a specific recipient. For this you should be able to meet some unique criteria like, your e-mail program should have the feature of MAPI (Messaging Application Program Interface). It will provide a platform between Microsoft® Word and Microsoft® Outlook® to share the information. There must be compatibility of version between Microsoft® Word and Microsoft® Outlook®.

The mail merge would be processed in the following steps :

STEP 1: Set up the e-mail message: It will carry the logo and body of the message. It is also understood as the main documents of the mail merge.

STEP 2: Connect the e-mail message document to your address list:  This is entitles as data source for the recipients where the mail is targeted.

STEP 3: Refine the list of recipients or items. Microsoft® Word 2007 creates distinct messages for each data source.

STEP 4: Integrate the main documents with address list. The option of the mail merge fields are filled with the distinct address information.

STEP 5: Preview and complete the merge. To recheck you can take a preview of the whole message.

Note: User don't have the option of Cc (Carbon copy) line.

Alternatively, users can also make use of mail merge from the task pane. Here you will be proceeded to the above mentioned steps in a sequence. Underneath the Start Mail Merge group, click on the Start Mail merge and then follow the Mail Merge Wizard. You will get a window where under "Select document" you have to choose for e-mail messages. 

Microsoft® PowerPoint®

Microsoft® Office helps to make the meetings or classes interactive with the use of Microsoft® PowerPoint®. The users can make their audience enjoy the session with the slide show. It will help in creating a live educated programs within limited time. For the quick access to the tools present on Ribbon portion, you can use keyboard shortcuts instead of mouse.

Use the keyboard to work with Ribbon programs

Microsoft® Office helps to access any command in a few keystrokes. To achieve the access key related to relevant program press and release the key button ALT. You will get the view of some important key tips relevant with the program you are working with. Now, the feature which you want can be attained by simply pressing the respective key button. Suppose under the Ribbon portion your 'Home Tab' is in active mode then the touch to 'N' will open the insert option. You can get the learning of different key stroke with the trial and error method.

Some basic key shortcuts are the following:

Minimize or restore the Ribbon- CTRL+F1, Select the active tab of the Ribbon and activate the access keys- ALT or F10. Press either of these keys again to move back to the document and cancel the access keys, Move to another tab of the Ribbon- ALT or F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW and so on.

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